PRIVACY POLICY – NEWSLETTER REGISTRATION

Information notice pursuant to Art. 13 of the Reg. UE 2016/679 (General Data Protection Regulation | GDPR)

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1. Who is the data controller? How to contact him?

Pursuant to art. 4 ad 24 Reg UE the Data Controller is Associazione Data Protection Officer (ASSO DPO), with registered office in 20121 Milano – P.le Principessa Clotilde n. 6, P.IVA 08258580961, C.F. 97656960156, in person of its Legal Representative Dott. Matteo Colombo.

Data Controller’s contact details: email info@assodpo.it; telephone number: 800561720.

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2. Purpose of processing, legal basis, data retention and nature of conferral

Purpose A)

Newsletter service. The association, in pursuing the fundamental aims of the Statute, including “promoting research and the spread of knowledge”; “promoting the valorization of the role of the DPO and fostering its professional growth”, offers a newsletter service. This activity is carried out through the e-mail coordinates provided directly by the interested party through the free filling in of forms on the website. The interested party will receive, through this channel, institutional communications, news about the association and, more generally, notifications regarding, for example, events such as the Congress, new webinars, new articles published on the site and on the others official channels of the association.
The data controller, in order to compare and possibly improve the results of communications, uses systems for sending newsletters and communications with reports. Thanks to reports, the Data Controller will be able to discover, for example: the number of readers, single openings, unique “clickers” and clicks; devices and operating systems employed to read the communication; details of email sent, delivered or not. All these data are employed with the purpose of comparing, and possibly improving, the communication results.

  • LEGAL BASIS: Consent Art. 6.1 a) GDPR: the data subject has given consent to the processing of his or her personal data.
  • DATA RETENTION: the data subject may revoke consent easily and free of charge (using the automatic cancellation systems provided only for e-mail, each communication will contain the link to exercise the opt-out).
  • NATURE OF CONFERRAL: the provision of data for this purpose is optional and, where lacking, personal data won’t be processed for such purpose; the denial of conferral will not undermine the fruition of other services of the Association.
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3. Who the collected data will be communicated to?

Provided data will be shared with recipients who will treat them as data Processors (art. 28 Reg. UE 2016/679) and/or as natural person acting under the controller’s or processor’s authority (art. 29 Reg. UE 2016/679) for former purposes.
Namely, data will be shared with:
– companies contractually associated to the Data Protection Officer Association;
– subjects who provide services for the management of the information system used by the Data Protection Officer Association and telecommunications networks, including the newsletter service;
– professionals, studies or companies in the assistance and consultancy field;
– competent authorities for compliance with legal obligations and / or provisions of public bodies, upon request;
The list of the data Processors is constantly updated and available writing to info@assodpo.it or sending a traditional mail to the Data Controller registered office.

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4. Does Asso DPO transfer data to a third country and/or to international organisations?

Personal data provided for subscription to the Association's newsletter will not be transferred to countries outside the European Economic Area (EEA). The newsletter service provider undertakes "not to carry out any transfer of Personal Data and Databases outside the EU or to countries that do not guarantee an adequate level of protection".
If it should be necessary to transfer your data to non-EU countries, this will be done in compliance with the limits and conditions of the articles 44 and ss. of EU Reg. 2016/679. The data subject may obtain information about the guarantees for data transfer writing an email to the address info@assodpo.it or at the registered office of the Data Controller.

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5. Are personal data processed by an automated mean?

We do not process data by automated mean, profiling included.

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6. Which rights am I entitled to? How can I exercise them?

You can exercise your rights, as required by art. 15 and subsequent of the General Data Protection Regulation UE 2016/679 (GDPR) contacting the data Controller at the email address: info@assodpo.it. You have the right, at any time, to obtain from the data Controller the access to your personal data, request their rectification, erasure or processing restriction and, if applicable, data portability. In case of request for data portability, the Data Controller will provide your personal data in a structured format, commonly used and readable by automatic device. Furthermore, you have the right to object anytime to your personal data processing based upon legitimate interest. You have the right to withdraw consent without prejudice to the lawfulness of the processing based on the consent given before the withdrawal. To unsubscribe from newsletter service (E-Mail), please write to info@assodpo.it (object: “cancellazione da automatizzato”) or use our automated unsubscribing tools.
Without prejudice to any other administrative or judicial remedy, in case you consider the processing conflicting with Reg. UE 2016/679, pursuant to article 15 lett. f) you have the right to lodge a complaint with a supervisory authority (www.garanteprivacy.it).

7. More information

Data controller retains the right to modify, update, add or remove parts of this statement at his own discretion, in any moment. In order to facilitate such verification, the information notice will include the date of update.

Date of review: 31/03/2021